School of Earth Sciences Code of Conduct 

Accepted by a vote of the faculty on September 5^th, 2025.

The Ohio State University School of Earth Sciences strives for a work environment that meets the highest standards of professionalism and is one in which everyone (faculty, staff, students, and visitors) feels welcome and respected, both on and off campus. We commit to the following Code of Conduct:

Foster a welcoming and respectful environment:

• Be courteous in your interactions.
• Do not use vulgar language.
• Respect professional, physical, and personal boundaries.
• Allow others the opportunity to voice their thoughts.
• Work to ensure that all members have equal access to opportunities, including networking that happens in a social context.
• Any criticism should be constructive, professional, and aim for a positive outcome.
• Do not judge, discriminate, make unwelcome jokes or disparaging remarks.
• Respect the pronouns that individuals use to identify themselves.
• Support those who report violations of departmental or university policy.
• Be aware of power differentials between academic stages (undergraduate, graduate, postdoc, staff, faculty) and act to protect and empower academically younger individuals.
• Conduct research and collaboration in an ethical manner.

Commit to openness:

• Be receptive to ways to improve the work environment and work relationships. Challenge your assumptions about people and the sources of those assumptions.
• Take initiative to foster a respectful and inclusive environment in accordance with university policy and applicable law.

Take initiative:

• Intervene when you witness behavior that is inconsistent with this Code of Conduct.
• Speak up if you witness such behavior, even if it is directed toward people who are not present.
• Seek and support opportunities for education and training on professional conduct, reporting procedures, and bystander intervention, as permitted under university policy and applicable law.
• Acquaint yourself with university policy as set forth in OSU policy on nondiscrimination, harassment, and sexual misconduct and codes of conduct.
• All university employees, except those exempted by legal privilege of confidentiality (see Policy Details III.G) or expressly identified as a confidential reporter, must report incidents of sexual assault. Any employee who receives a disclosure of a sexual assault or becomes aware of information that would lead a reasonable person to believe that a sexual assault may have occurred involving anyone covered under this policy must report all known information immediately.
• In addition to the requirement of reporting incidents of sexual assault, the following university community members must also report all other incidents of discrimination, harassment, sexual misconduct, and prohibited relationships when they receive a disclosure or become aware of information that would lead a reasonable person to believe that discrimination, harassment, sexual misconduct, or prohibited relationships may have occurred involving anyone covered under this policy. These individuals must report all known information as soon as practicable but at most within five workdays of becoming aware of such information:
  • Any human resource professional;
  • Anyone who supervises faculty, staff, students, or volunteers;
  • Chair/director; and
  • Faculty member.
• This Code of Conduct is intended to comply with the provisions of Ohio Senate Bill 1 (Advance Ohio Higher Education Act), including but not limited to ORC Sections 3345.217 and 3345.88. All policies and practices described herein shall be interpreted and applied in accordance with applicable law.
• These principles were adapted from the principles of The Ohio State University Departments of Physics and Astronomy, and the Department of Physics at Princeton University.

Further Resources and Reporting Links:

• Potential violations of this Code should be confidentially discussed with the school director and/or associate directors, with the caveat that all faculty and supervisors are obligated to report instances of sexual misconduct within five days.
  • The Civil Rights Compliance Office will help with all forms of harassment and discrimination.
• Report any sexual misconduct: Office of University Compliance and Integrity, Title IX coordinator.
• The Ohio State Sexual Misconduct Policy.
• Additional resources for sexual misconduct involving students.

Civil Rights Compliance Office

To report sexual misconduct, violence, discrimination, or harassment.  Any complaint is worth reporting, whether you think it is major or minor. This can be on- or off-campus as well. Their first role is to get you resources and support you. 614-247-5838 | civilrights.osu.edu | civilrights@osu.edu 

In addition, anonymous reports of concerns can be submitted via Ethics Point

It is not your responsibility to figure out what is worth reporting, the Civil Rights Compliance Office will do that. If it is bothering you, you should report it. If it affects another student, staff, or faculty member, and you think it is not okay you should report it.

Student Life Counseling and Consultation Service (CCS)

CCS provides individual and group mental health services, psychoeducational prevention, and outreach programming to currently enrolled undergraduate, graduate, and professional students. 614-292-5766 | ccs.osu.edu

Student Life Student Advocacy Center

The Student Advocacy Center is committed to helping students navigate Ohio State's structure and to resolving issues that they encounter at the university. Their purpose is to empower students to overcome obstacles to their growth both inside and outside the classroom. 614-292-1111 | advocacy.osu.edu | advocacy@osu.edu

• Getting your BuckID

• Getting to know the School of Earth Sciences  Admin Staff and Lecturers.

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  Academic Year 2025-2026 School Information274.6 KB

• School procurement information AY2025-2026

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  Academic_Year 2025-2026 SES Procurement information926.67 KB

• School travel information AY2025-2026

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  Academic Year 2025-2026 SES Travel information526.63 KB

ASC Business Service Center information for procurement

ASC Business Service Center Procurement website that lists helpful information regarding compliance.

Please visit the website to learn about important university and ASC policies.

Workday

Workday is an administrative technology that serves as a single system for the university’s business operations in:

• Finance
• Human resources
• Payroll
• Supply chain (request travel or purchase)

Faculty, staff, and student employees will use Workday to update personal information, request leave, select benefits, and more. 

The Administrative Resource Center provides guides, job aids, training, and more for Ohio State's IT services.

• Spend Authorization (Travel request)
• Creating Requisition (Purchasing request)
• Create an Expense Report for Non-Travel
• Create an Expense Report for Travel

• SES computer information 

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• SES data security 

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• SES portable assets information  

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  academic_year_2024-2025 ses_osu_portable_assets_off_campus443.34 KB

UPS is OSU's designated shipping contractor. Shipping paid by OSU is set up using OSU's UPS label-making software. 

Training to get access to the software can be done through the Central Receiving website.

Below are instructions on how to ship your item:

• Please fill out the STORES, RECEIVING AND MAIL EXPRESS SHIPPING FORM. Put WORKTAG funding information in section 2.
• Request package pick up through Receiving and Mail.

• OAA Appointments, Reappointments, Promotion and Tenure
• Earth Sciences - Appointments, Promotion and Tenure  
• Earth Sciences - Patterns of Administration